Data Protection Policy

1. Definitions

Personal Data is information about a person which is identifiable as being about them. It can be stored electronically or on paper, and includes images and audio recordings, as well as written information.

Data protection is about how we, as a community group, ensure we protect the rights and privacy of individuals, and comply with the law, when collecting, storing, using, amending, sharing, destroying or deleting personal data.

2. Responsibility

Overall responsibility lies with the staff, volunteers, and Trustees of Shanti Aid, who oversee activities and ensure this policy is upheld.

3. Overall, Policy Statement

Shanti Aid needs to keep personal data about its volunteers, staff, trustees, and service users to carry out its day-to-day activities.

We will collect, store, use amend share, destroy, or delete personal data only in ways which protect people’s privacy, and comply with General Data Protection Regulations (GDPR) and other relevant legislation.

We will only collect, store, and use the minimum amount of data that we need for clear purposes, and will not collect, store, or use data we do not need.

We will only collect data, store, or use data for:

  • Purposes that are in our group’s legitimate interests, or:
  • Contracts with the individual data it is. or:
  • To comply with legal obligation or:
  • To protect someone’s life.
  • We will provide individuals with details of the data we have about them when requested by the relevant individual.

We will delete data if requested by the relevant individual unless we need to keep it for legal reasons.

We will endeavour to keep personal data up to date and accurate.

We will store personal data securely.

We will keep clear records of the purposes of collecting and holding specific data, to ensure it is only used for these purposes.

We will not share personal data with third parties without the explicit consent of the relevant individual, unless legally required to do so.

To uphold this policy, we will maintain a set of data protection procedures for our volunteers, staff, and Trustees.

This policy will be reviewed every two years.

Privacy Policy

Shanti Aid is a non profit organisation.

Website address :


What personal data we collect and why we collect it


When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded Content from other Websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We do not share analytic data with other parties or organisations. We use Analytic data to assess general usage of the site and to improve user experience.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.